About us

We’re an award-winning, global production and creative agency creating live experiences that stay with you for a lifetime. We produce some of the biggest and most highly acclaimed events across the Middle East and Europe, with the biggest artists from across the world. Find out more at: https://wearefab.com/ and check out our instagram.

We pride ourselves on being a fantastic place to work, and know that our people are at the heart of what we do. We currently hold the title of UK Production Agency of the Year for 2024 and 2023, and are growing rapidly in terms of client base and international footprint.

About the role

This role is responsible for leading the licensing provision on Far and Beyond projects, you will continuously monitor and advise on best practices whilst liaising with agencies and key stakeholders. This role will be based within the UK, but will work on projects within the UK and abroad. 

Responsibilities

• Responsible for oversight and management of the licensing of their allocated events in conjunction with senior members of the event management team. 

• Ensuring all terms and conditions stated within an events license are adhered to in coordination with the Event/Project Manager. 

• Liaises with local authorities, statutory and non-statutory agencies and event suppliers to create and collate necessary event documentation in line with current laws and regulations, including the creation of the Event Management Plan and assorted appendices. 

• Organising the application for premises licenses and temporary event notices as needed. Additionally organising the application for other orders as needed such as footpath closures and temporary traffic regulation orders.  

• Oversees and manages key suppliers with responsibility for ensuring the event remains compliant with the licensing objectives. This includes organisations and staff responsible for traffic management, welfare and safeguarding, event medical provision, fire safety, environmental health and health and safety among other roles. This includes organising and booking their requirements for their onsite delivery. 

• Liaison with client and key stakeholders with regards to all elements relating to the licensing of the events

• Attend SAG/JAG meetings alongside other members of the event management team and ensure items raised in these meetings are addressed and any requirements are implemented throughout an event. 

• Implementation of event specific and company wide policies onsite and throughout all phases of an events life cycle. 

• Overseeing the security schedule and planning in liaison with the Security Manager/Coordinator including the development of an event specific Security Management Plan. 

• Working with senior members of the event management team, including the Event/Project Manager and H&S Manager, to ensure the appropriate Emergency Plans are in place for their event and shared with the relevant agencies. 

• Liaise with the FAB Health, Safety and Licensing Manager on the development of policies, processes and documentation for use across the company's events. 

• Liaison with the host city / town team to assist and advise with the planning and delivery of their responsibilities

• Oversight of the liaison between the Event Management Team and local residents throughout all phases of an event. 

• Remain up to date with changes in relevant licensing legislation and guidance that can have an impact on the planning and running of an event. 

• Organisation and attendance at pre-event and onsite meetings including table top and briefings for suppliers. 

• Ensuring bars, traders and sponsors activities are compliant with the contract established between themselves and the event and these are in line with the necessary licensing requirements/legislation. 

• Budget management and tracking relating to licensable elements of the events, feeding into the overall event budget which will be held by the Event Manager. Including negotiating the best prices for each service and raising and keeping track of purchase orders. 

• Create key relationships with clients, stakeholders and internal Far and Beyond departments online and in person.

• You will act as the Far and Beyond representative on respective projects: representing the company in the best possible light at all times, maintaining the company ethos and culture throughout.  

• Demonstrate the capability to thrive with minimal supervision, efficiently tracking and managing multiple processes, including budgetary considerations, to achieve project milestones.

• Leverage computer skills and familiarity with Google suite and slack to streamline workflow, documentation, and communication within the team.

• Employ exceptional organisational skills to orchestrate and coordinate tasks, resources, project budgets and timelines effectively, contributing to project efficiency and success.

• Communicate with and manage a team effectively, utilising strong interpersonal skills to foster collaboration, resolve conflicts, and maintain a cohesive and motivated working environment.

• Thrive in a dynamic, fast-paced setting by embracing challenges and adapting quickly to evolving project needs or unexpected shifts in priorities.

• At certain times, fulfil other significant roles on projects that they aren’t necessarily leading (i.e. FOH Manager).

• Directly reports into the Head of Events, but may also take direction from the Managing Director

About you

Essential

• Familiar with the UK legal framework for events licensing.

• Experience in producing detailed and accurate paperwork to a high standard. 

• Be adaptable and have the ability to think quickly and work under pressure.

• Happy to travel and work throughout the UK and overseas as required.

• Excellent communication and administrative skills.

• Ability to work with little supervision and track multiple processes.

• Ability to prioritise tasks and meet deadlines, both internally and externally as set by outside agencies. 

Desirable:

• Full UK driver’s licence

• Experience in planning and organisation of live events.

• Experience in liaising and working with event suppliers including, but not limited to,  security, health and safety, medical teams and environmental health. 

• Experience working with statutory and non-statutory agencies, including working within a Safety Advisory Group/Joint Advisory Group. 

Salary 

£50,000 per annum (pro rata)

Agreement Type & Length

One year fixed term contract (with opportunity to extend)

Start Date

ASAP

Location

Working from our London office (central) or Midlands office (Donington) 5 days a week with occasional working from home; but travel as required for projects and meetings

Working Hours

Generally Monday – Friday 9am – 5pm or 10am – 6pm, and extra hours as needed. 

Should you have to go on site, onsite hours vary in length but are generally 8am – 8pm and longer on show days (this can also include weekends).

Benefits Package

• Holiday allowance: Uncapped allowance, plus National UK Holidays

• Healthy Living Allowance - we proactively support our team to feel their best and provide the opportunity to apply for monthly contributions towards their favourite physical activities or subscriptions

• Monthly phone contribution

• Annual FAB team events, with seasonal celebration events

• Sociable office environment with frequent team social events (yes we do really like each other!)

• Access to CharlieHR perks and discounts

• Company pension enrolment

• All equipment provided as required

• International travel insurance when travelling for projects

• Far and Beyond to arrange all working visas as required (if working internationally)